Community Advisory Board Bylaws

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Article I

Name

The name of the Organization shall be: WTTW Community Advisory Board (WTTW CAB).


Article II

Objective

Section 1
The objective of the WTTW Community Advisory Board (WTTW CAB) is to assist WTTW Television in fulfilling its mission to inform, inspire, educate and entertain its viewing audience by providing distinctive television programming for the Chicago metropolitan area. The WTTW CAB fulfills the objective by representing diverse constituencies within the Chicago metropolitan area, monitoring and evaluating programs, giving voice to underserved segments of the community, serving as a sounding board for ideas presented by WTTW staff and bringing issues of community concern to the attention of the WTTW station management.

Section 2
Pursuant to the provisions of the Federal Communications Act governing the Corporation for Public Broadcasting and public television stations’ Community Advisory Boards,

  1. The WTTW CAB shall advise the WTTW Board of Trustees with respect to whether the programming and other policies of WTTW are meeting the educational and cultural needs of the Chicago metropolitan area, and may make such recommendations as it considers appropriate to meet such needs; and
  2. The WTTW CAB shall be permitted to review the WTTW programming goals established by WTTW, the community service provided by WTTW, and the impact on the community of significant policy decisions rendered by WTTW.

Article III

Membership

The WTTW CAB shall be a diverse group with regard to race, gender, age, and community of residence.

Section 1
Maximum Membership. The WTTW CAB membership shall be limited to 27 members.

Section 2
Membership Term. Members shall serve three-year renewable terms. Terms shall be staggered to facilitate the selection of nine members every year.

Section 3
Membership Eligibility and Admission Procedure. Members shall be recruited from the WTTW viewing area by the Membership Committee. All persons interested in being nominated for membership shall complete an application.

Section 4
Initiation Fees and Dues. The WTTW CAB shall not assess an initiation fee or annual dues.

Section 5
Resignation from Membership. Any member desiring to resign from the WTTW CAB shall submit their resignation in writing to the secretary of the WTTW CAB.

Section 6
Membership Maintenance. Any Member who fails to attend at least four (4) regularly scheduled meetings of the WTTW CAB over a one year period that coincides with their term commitment shall be deemed no longer a Member in good standing and is ineligible to continue as a WTTW CAB Member and shall be replaced by the Membership Committee.

Section 7
Responsibilities, Member. Each Member shall:

  1. Be responsible for assisting the WTTW CAB in determining policies and priorities for the organization, ensuring effective operations, and providing leadership, advice, and directions to the staff and management of WTTW Television.
  2. Participate in the process of formulating policies and operation plans of the WTTW CAB.
  3. Vote in elections for the WTTW CAB Chairperson, Vice-Chairperson and Secretary.
  4. Ensure that authority is delegated for the proper implementation of policy and plans.
  5. Attend, annually, at least four (4) regularly scheduled meetings of the WTTW CAB during each year of the member’s tenure on the WTTW CAB.
  6. Serve on committees and actively participate in committee activities.
  7. Support the objectives of the WTTW CAB.

Article IV

Officers

Section 1
Officers. The officers of the WTTW CAB shall be Chairperson, Vice-Chairperson and Secretary. The officers shall be elected at the annual meeting. The term of office shall be one year. Individuals are eligible for nomination to hold office after their first full year as a member.

In addition to their regular duties and pursuant to the objectives of the WTTW Cab as described in Art I. Section 2 above, the officers of the WTTW CAB will request to meet annually with the Executive Committee of the WTTW Board of Trustees to provide the WTTW CAB perspective on whether the programming and other policies of WTTW are meeting the specialized educational and cultural needs of the communities served by WTTW and make such recommendations as the WTTW CAB considers appropriate to meet such needs.

Section 2
Duties, Chairperson. The Chairperson shall:

  1. Coordinate all WTTW CAB activities under the direction of the members.
  2. Preside over all regular WTTW CAB meetings.
  3. Prepare agendas for all regular WTTW CAB meetings.
  4. Be the primary spokesperson for the WTTW CAB, although this duty may be delegated.
  5. Appoint committee members as necessary.
  6. Ensure that all commitments between the WTTW CAB and WTTW management are satisfied.
  7. Assist in orientation of new WTTW CAB members.
  8. Report after each regular WTTW CAB meeting to the Chairperson of the WTTW Community Engagement Committee of Window To The World Communications, Inc. Copies of report shall be made available to WTTW CAB members, as well as WTTW management.

Section 3
Duties, Vice-Chairperson. The Vice-Chairperson shall:

  1. Assume the duties of the Chairperson, in the case of the Chairperson's absence or inability to act.
  2. Report at regular WTTW CAB meetings on activities by standing and/or special committees in the absence of the committee chairperson.
  3. Perform other duties as assigned by the Chairperson.

Section 4
Duties, Secretary. The Secretary shall:

  1. Oversee WTTW CAB record keeping and ensure compliance with relevant provisions of the Bylaws.
  2. Keep or arrange for the keeping of the minutes of the regular meetings of the WTTW CAB in one (1) or more books provided for that purpose.
  3. Ensure that the regular meeting minutes are posted on the WTTW CAB web page in a timely manner and distributed to the members.
  4. Ensure that notices are given in accordance with the provisions of the Bylaws or as required by law.
  5. Maintain regular meeting attendance.
  6. Establish and maintain systems and controls to ensure that WTTW CAB records are protected for long-term safekeeping.
  7. Maintain member contact information.
  8. Certify all WTTW CAB documents as true and correct copies thereof.
  9. Sign WTTW CAB documents and correspondence, as required.
  10. Monitor parliamentary procedure, as needed.
  11. Perform other duties as assigned by the Chairperson.

Article V

Meetings

Section 1
Regular Meetings. The WTTW CAB shall meet at 6:00 p.m. on the third Tuesday of February, April, June, August, October and December, or on such other day and time as the WTTW Community Advisory Board may designate. All regular meetings will be held at the WTTW – Window To The World Communications, Inc., Studio One, 5400 North St. Louis Avenue, Chicago, Illinois 60625. WTTW CAB Members shall attend regular meetings and may bring business before the WTTW CAB with prior notification to and approval from the Chairperson. The time and location of all WTTW CAB meeting shall be advertised in advance over the air by WTTW station management. The meetings shall be open to the public and advertised as such.

Section 2
Order of Business. The order of business at regular meetings shall be:

  1. Roll Call
  2. Approval of Minutes
  3. Considerations of Additions to the Agenda
  4. Reports of Officers and Committees
  5. Unfinished Business
  6. New Business
  7. Announcements
  8. Program
  9. Public Comment (At the discretion of the Chairperson, public comment may be elicited during item #4 and #5 above.)
  10. Adjournment

Section 3
Annual Meeting. The annual meeting shall be held concurrent with the regular meeting in April. The election and installation of new officers shall be the first order of business, after the roll call, during the April meeting.

Section 4
Special Meetings. Special meetings may be called at the Chairperson's discretion. Written notice shall be given at least one week prior to the special meeting.

Section 5
Agenda. Prior to WTTW CAB regular meetings, the Chairperson or a delegate shall poll the members for proposed agenda items. The final agenda for regular meetings shall be distributed to members no later than three business days prior to the regular meeting. Additions to the agenda may be adopted by vote of the WTTW CAB Members in attendance at the beginning of each regularly scheduled meeting.

Section 6
Quorum. A quorum shall consist of a majority of the total membership.


Article VI

Committees

Section 1
Standing and Special Committees. All committees shall have a minimum of three members. All committee chairpersons and members shall be appointed by the Chairperson and approved by the members. All committees shall adhere to the WTTW CAB’s Bylaws and standing rules. All committees shall report at each regularly scheduled meeting. The members shall approve all committee work products before release. The Chairperson shall be an ex-officio, nonvoting, member of all committees.

Section 2
Membership Committee. The Membership Committee is a standing committee and shall be responsible for all membership recruitment, development and retention activities, as well as other activities that may be directed by the Chairperson. The Membership Committee shall oversee the service and attendance records of all WTTW CAB Members and declare ineligible those Members not meeting the minimum service and attendance requirements.

Section 3
Program Committee. The Program Committee is a standing committee and shall be responsible for the development and analysis of programming proposals, as well as other activities that may be directed by the Chairperson.

Section 4
Outreach Committee. The Outreach Committee is a standing committee and shall be responsible for encouraging and gathering feedback from the WTTW viewing community and forwarding the feedback to the designated WTTW Station Management Liaison, as well as other activities that may be directed by the Chairperson.

Section 5
Nominating Committee. The Nominating Committee is a special committee and shall be responsible for all nominating activities in support of the election to be held at the annual meeting, as well as other activities that may be directed by the Chairperson. The Nominating Committee shall be appointed by the Chairperson at the October meeting.

Section 6
Other Committees. Such other committees, standing or special (e.g., Bylaw Review Committee), shall be appointed by the Chairperson and approved by the membership as the Chairperson shall from time to time deem necessary to carry on the work of the WTTW CAB.


Article VII

Parliamentary Authority

Section 1
Parliamentary Authority. The rules contained in Robert's Rules of Order Newly Revised, tenth edition shall govern the WTTW CAB in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the WTTW CAB may adopt.

Section 2
Parliamentarian. The Secretary shall be the Parliamentarian.

Section 3
Duties, Parliamentarian. The Parliamentarian shall:

  1. Give advice on parliamentary procedure to the WTTW CAB members when requested.
  2. Call attention of the Chairperson to any material parliamentary procedure error in the proceedings that may affect the substantive rights of any member or otherwise do harm to the WTTW CAB.

Article VIII

Amendment of Bylaws

These Bylaws may be amended at any regularly scheduled meeting of the WTTW CAB by a motion to the Chairperson and approval by a simple majority of the WTTW CAB Members present. Members shall be provided with a minimum of fifteen days notice for all proposed Bylaws amendments. All Bylaw amendments shall be submitted in writing for the first reading at a regularly scheduled meeting of the WTTW CAB after notice is given to the WTTW CAB Members. Changes to the proposed Bylaws amendment may be made at the first reading. Members shall be provided with a minimum of fifteen days notice for all changes to proposed Bylaws amendments. The proposed Bylaw amendment shall be submitted for the second reading and final approval at the next regular meeting of the WTTW CAB.

Provenance:
Adopted: February 10, 2004
Amended: February 8, 2005
Amended: October 11, 2005
Amended: February 14, 2006
Amended: October 11, 2011 (eff. January 1, 2012)